You can create your estimates in or outside of QuickBooks.Step 3: Enter your estimates in QuickBooks Desktop In the Customer:Job column, be sure to assign each expense to the customer or job. For other expenses: (freight charges, postage, etc.) Use a bill, check, or credit card charge to record the expenses.If you want to change the amount for this expense (to charge the customer more than the standard rate), you can change it on the invoice. For mileage: Record the mileage in the Enter Vehicle Mileage window.Please speak to your accountant before you make any changes to your company file. For overhead expenses: If you choose to allocate overhead expenses to specific jobs, here's how to calculate and track overhead costs.In the Customer:Job column, be sure to assign each item or service to the customer or job. On the Items tab, enter each item or service you purchased. For job-related purchases: (items purchased for a job, subcontracted services) Use a bill, check, or credit card charge to record the purchase.You must import time to a bill or invoice to include it in the Job Profitability or Company Financial Reports. Note: Timesheets are a non-posting entry. Each entry is automatically checked in the Billable column on the form. For billable time: Record the hours spent on the job, using either a weekly timesheet or a single activity entry.Select the appropriate job in the Customer:Job column whenever you enter a bill, check, or timesheet. To get a complete job cost picture, make sure to assign all your expenses to jobs. This enables you to keep track of your income and expenses on a job-by-job basis and can simplify your bookkeeping if you add another job for that customer in the future. Step 1: Set up a Customer:Job for each of your jobsĮven if you have only one job for a particular customer, set up an individual job for that customer. Learn how to add, edit and delete items in QuickBooks Desktop. The level of detail in your Item List will determine the preciseness of your job cost reports. Make sure to set up each item with enough info.
With QuickBooks Desktop's job costing tools, you can see how much money you spend and make for each job.įollow the steps below to make sure that you have an accurate record of your job costs. Job costing means tracking the expenses for a job and comparing those expenses to your revenue.
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